Merika Green Photography Terms and Conditions

These Terms and Conditions apply to all bookings with Merika Green. The photographer refers to Merika Green. The clients refer to the individuals named on the booking form. These terms may only be changed with a written agreement. The latest version is always available at this link. Please ensure you read these terms before enquiring or booking.

Law

These terms are governed by the laws of England.

Copyright

All images are protected by the Copyright, Designs and Patents Act 1988. You may print and share your photos for personal use. Images cannot be altered or used commercially without written permission.

Image Backup and Online Gallery

Images are hosted on an online gallery and backed up for twelve months after the wedding. Clients are strictly responsible for downloading and safely storing their digital files before the online gallery expires one year from the wedding date. After this time we may delete your images from our systems and gallery platform.

Promotional Use

With your consent, your images may be used to promote our business. We will never use images before you receive your full gallery.

Liability

The photographer is not responsible for delays, indirect loss, or issues caused by third parties. Any directions followed during a shoot are at your own risk. Liability for defective work is limited to correcting the issue.

Artistic Licence

The photographer has full creative control over poses, locations, composition and editing. Judgment on these decisions is final.

Photographs and Images

Exact colour matching cannot be guaranteed. Weather, lighting and locations influence the final look. The photographer is not responsible for expressions, décor or guest behaviour that may affect photos. Group photo organisation must be managed by the couple or a nominated person. The photographer is not responsible for missed group arrangements.

Physical prints may naturally fade over time depending on display conditions and materials. This is not the responsibility of Merika Green Photography. Clients are responsible for storing and displaying printed products appropriately to preserve longevity.

Booking Fee

A £100 non-refundable booking fee is required to secure the date. This is deducted from the final balance.

Payment

The remaining balance is due one month before the wedding day. Late payments may result in the cancellation of services.

Force Majeure

If the photographer is unable to attend due to illness, injury or other unforeseen events, we will try to help source a replacement. If full cancellation occurs, any payments made will be refunded in full. If your wedding cannot go ahead due to extreme circumstances such as fire, flooding or a pandemic, any payments made minus the booking fee may be moved to a new date. If we are unavailable for the new date, a refund will be issued minus a £500 fee. Refunds may need to be paid in instalments depending on circumstances.

Cancellation

Once your date is secured, we reserve the full day exclusively for you. As the date approaches, it becomes unlikely we can rebook the day. For this reason, cancellation fees apply.

• Booking fee: Always non-refundable.
• Cancelled more than one year before the wedding: £200 cancellation fee.
• Cancelled within one year of the wedding: £500 cancellation fee.

All payments made before cancellation are non-refundable. Cancellations must be made in writing. We strongly recommend wedding insurance.

Delivery of Edited Images

We aim to deliver the full edited gallery within six to ten weeks of the wedding. This timeframe is an estimate rather than a guarantee, as editing duration can vary depending on workload and seasonal demand. If the gallery is expected to take longer than ten weeks, we will contact you with an updated estimated completion date and keep you informed throughout the process.

Prints and Albums

Additional prints, products, and albums can be ordered online after you receive your final wedding gallery.

Prices

All prices are subject to change. VAT is not charged.

Refunds

Refunds are not offered for technically acceptable images. Advance payments are non-refundable.

Change of Date

If you need to change your date more than one year in advance, a £200 administration fee applies. If you need to change your date within one year of the wedding, a £500 administration fee applies. If we are not available for the new date, it will be treated as a cancellation, and the cancellation policy will apply. If the new date is more than twelve months after the original booking, current pricing will apply.

Two Photographers

If your package includes two photographers and only one is able to attend on the day, £250 will be refunded after the wedding.

Retouching

Additional retouching is available at an extra cost. Editing decisions are made at the photographer’s discretion.

Raw Images and Storage

RAW unedited images are not available to our clients; they do not represent our work style and portfolio, and can compromise our editing style and reputation. We do edit all usable RAW files, less any duplicates. We can assure you that you will receive all edited versions of all good images we capture, and there will be no images we withhold from you that are deemed good, acceptable images. Raw files are kept for one month after the final gallery is delivered and then deleted as they consume vast amounts of data on our systems. We do, however, keep a copy of your edited photos in the online gallery for up to 1 year after your wedding date, after which point they are removed.

Complaints

Complaints must be made in writing within fourteen days of receiving your images.

Pre Wedding Shoots

Pre-wedding shoots must be arranged at least two months before the wedding. If not booked, the cost cannot be refunded.

Wedding Insurance

We strongly recommend taking out wedding insurance to protect your payments.

Thank you again for choosing us. We genuinely cannot wait to capture your day.